About the Company

Founded in Cape Town, YSay delivers focused technical and transactional expertise designed to tackle complex, client specific challenges with engineering and project related precision.

As we expand our capabilities across engineering, project, and contract management, we are launching a nationwide recruitment drive in South Africa. We are seeking organised, proactive administrative professionals to serve as the operational backbone for our expanding nationwide project delivery teams.

Why Join YSay?

• Innovation at the heart of every project
• Growth through mentorship and leadership pathways
• Impact on Sectors, Industries, Communities, and SMMEs in support of the Sustainable Development Goals (SDGs)

About the Position

We are looking for highly efficient Project Administrators to manage project documentation, streamline workflows, and support administrative operations across multi-disciplinary engineering initiatives.

In this role, you will work closely with project managers, engineers, and contract specialists, ensuring that administrative processes run smoothly, documents are meticulously maintained, and communication across stakeholders remains seamless.

Duties & Responsibilities

• Document Control & Records Management: Maintain project registers, manage version control for technical drawings and contract documents, and ensure compliant electronic filing systems.
• Administrative & Operational Support: Coordinate project logistics, schedule meetings, record technical minutes, and track action items to ensure timely completion.
• Contract & Financial Administration: Assist in processing invoice approvals, purchase orders, timesheets, and payment certificates alongside the project management team.
• Reporting Support: Help compile periodic progress reports, client updates, and presentation decks by gathering inputs from various technical leads.
• Stakeholder Coordination: Act as a central point of contact for routine project communications between internal teams, clients, sub-consultants, and site personnel.

Required Skills & Educational Background

• Education:
  • National Diploma or Bachelor’s Degree in Business Administration, Office Management, Project Management, or a related field.
• Experience:
  • 3–5+ years of experience in project administration, office coordination, or document management, ideally within the engineering, construction, or technical consulting sectors.
• Key Skills & Expertise:
  • Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and cloud-based document management systems.
  • Familiarity with project administration workflows and engineering/construction terminology (exposure to NEC, FIDIC, GCC, or JBCC document structures is a plus).
  • Exceptional organisational and multi-tasking skills with high attention to detail.
  • Excellent written and verbal communication skills in English.

Sectors

We are seeking resources for opportunities in various sectors:

• Energy (Nuclear, Renewable, Oil & Gas, etc.), 
• Mining, 
• Manufacturing, 
• Infrastructure Development,
• Construction.